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Privacy Policy

Last Updated: February 2026

KELZIX Cold Chain Solutions ("KELZIX," "we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your information in accordance with the Information Technology Act, 2000, Information Technology (Reasonable Security Practices and Procedures and Sensitive Personal Data or Information) Rules, 2011, and other applicable Indian laws.

1. Information We Collect

1.1 Personal Information

We collect the following personal information:

  • Contact Information: Name, email address, phone number, business address
  • Business Information: Company name, designation, GST number
  • Account Information: Username, password (encrypted), user preferences
  • Communication Data: Correspondence with our support team

1.2 Service Data

We collect the following data related to the Services:

  • Sensor Data: Temperature readings, humidity readings, timestamps
  • Device Data: Sensor IDs, hub IDs, connectivity status, battery levels
  • Alert Data: Excursion events, alert timestamps, acknowledgment records
  • Usage Data: Login times, feature usage, report generation
  • Location Data: Installation site addresses (not GPS tracking)

1.3 Technical Data

When you access our Platform, we may collect:

  • IP address
  • Browser type and version
  • Device type and operating system
  • Access times and pages viewed

2. How We Use Your Information

We use your information for the following purposes:

  • Providing and operating the Services
  • Sending alerts and notifications as configured
  • Generating compliance reports and analytics
  • Communicating about service updates, maintenance, and support
  • Processing payments and billing
  • Improving our Services and developing new features
  • Complying with legal obligations
  • Protecting our rights and preventing fraud

3. Legal Basis for Processing

We process your information based on:

  • Contract Performance: Processing necessary to fulfill our service agreement
  • Consent: Where you have provided explicit consent
  • Legal Obligation: Where required by applicable law
  • Legitimate Interests: For improving services and business operations

4. Data Sharing

4.1 We Do Not Sell Your Data

KELZIX does not sell, rent, or trade your personal information to third parties for marketing purposes.

4.2 Service Providers

We may share data with trusted service providers who assist in our operations:

  • Cloud hosting providers for data storage
  • Payment processors for billing
  • Communication service providers for alerts (WhatsApp, email)
  • Analytics services for service improvement

These providers are contractually bound to protect your data and use it only for specified purposes.

4.3 Legal Requirements

We may disclose information when required by:

  • Court orders or legal processes
  • Government or regulatory authorities
  • Law enforcement agencies
  • To protect our legal rights or safety

4.4 Business Transfers

In the event of a merger, acquisition, or sale of assets, your data may be transferred to the successor entity. You will be notified of any such change.

5. Data Storage and Security

5.1 Storage Location

Your data is stored on secure servers. While we strive to use servers located in India, some data may be processed by cloud service providers with servers in other jurisdictions. In such cases, appropriate data protection measures are implemented.

5.2 Security Measures

We implement reasonable security practices including:

  • Encryption of data in transit (TLS/SSL) and at rest
  • Access controls and authentication mechanisms
  • Regular security assessments
  • Employee training on data protection
  • Incident response procedures

5.3 Security Limitations

While we implement reasonable security measures, no system is completely secure. We cannot guarantee absolute security of your data. You are responsible for maintaining the confidentiality of your login credentials.

6. Data Retention

  • Account Data: Retained while your account is active and for a reasonable period thereafter
  • Sensor Data: Retained as per your service plan (typically 1-5 years) for compliance purposes
  • Billing Data: Retained for 8 years as per Indian tax laws
  • Communication Records: Retained for 3 years for service improvement

After the retention period, data is securely deleted or anonymized. You may request earlier deletion subject to legal and contractual requirements.

7. Your Rights

Under applicable Indian law, you have the right to:

  • Access: Request a copy of your personal data
  • Correction: Request correction of inaccurate data
  • Withdrawal of Consent: Withdraw consent for processing (may affect service delivery)
  • Data Portability: Request data export in a structured format
  • Grievance Redressal: File complaints regarding data handling

To exercise these rights, contact our Grievance Officer (details below). We will respond within 30 days as required by law.

8. Cookies and Tracking

Our Platform may use:

  • Essential Cookies: Required for Platform functionality
  • Analytics Cookies: To understand usage patterns
  • Preference Cookies: To remember your settings

You can control cookies through your browser settings. Disabling certain cookies may affect Platform functionality.

9. Third-Party Links

Our Platform may contain links to third-party websites. We are not responsible for the privacy practices of these websites. Review their privacy policies before providing any information.

10. Children's Privacy

Our Services are intended for business use and not directed at individuals under 18 years of age. We do not knowingly collect personal information from children.

11. International Data Transfers

If your data is transferred outside India, we ensure appropriate safeguards are in place, including contractual protections with data processors.

12. Changes to This Policy

We may update this Privacy Policy periodically. Changes will be posted on this page with an updated "Last Updated" date. Significant changes will be notified via email. Continued use of Services after changes constitutes acceptance.

13. Grievance Officer

In accordance with the Information Technology Act, 2000, and rules thereunder, we have appointed a Grievance Officer to address your concerns regarding data handling:

Grievance Officer

KELZIX Cold Chain Solutions
India
Email: [email protected]
Phone: +91-9747668446

Response Time: Within 30 days of receiving your complaint

14. Contact Us

For questions about this Privacy Policy or our data practices:

KELZIX Cold Chain Solutions
India
Email: [email protected]
Phone: +91-9747668446

15. Applicable Law

This Privacy Policy is governed by the laws of India, including but not limited to:

  • Information Technology Act, 2000
  • Information Technology (Reasonable Security Practices and Procedures and Sensitive Personal Data or Information) Rules, 2011
  • Indian Contract Act, 1872

Any disputes shall be subject to the exclusive jurisdiction of courts in India.

Consent: By using KELZIX services, you consent to the collection, use, and processing of your information as described in this Privacy Policy. If you do not agree with this policy, please do not use our Services.